Notes of the online meeting on June 10, 2020

Agenda

  • Pledge of Allegiance
  • Introduction of guests
  • Announcement by the President
  • Announcements by the Director, Committee Chair and by the members
  • Anniversaries
  • Happy Dollars
  • Discussion - Oktoberfest and 501(c)(3) foundation
Video of this meeting on YouTube: https://youtu.be/gCDNkJjPuLs (unlisted)

Guests

Announcements by the President

The notes of the last club meeting has been posted on the ClubRunner.

** Unlisted videos and playlists can be seen and shared by anyone with the link. Your unlisted videos won’t appear to others who visit the "Videos" tab of your channel page. They won't show up in YouTube's search results unless someone adds your unlisted video to a public playlist. Public videos can be seen by anyone at YouTube. They can also be shared with anyone using YouTube. They're posted on your channel when you upload them and show up in search results and related video lists.
 

Membership

Resignations
  • Patty Sue Salvador
  • Karolyn Lundkvist
Leave of absence submitted
  • Kevin Hopkins

Meeting Schedule in June

  • Wednesday, June 17 at 7 a.m. - Online club meeting
  • Wednesday, June 17 at 8 a.m. - Online BOD meeting
  • (Saturday, June 20 - Friday, June 26 - RI Virtual Convention)
  • Wednesday, June 24 - Dark (No club meeting)
  • Friday, June 26 at 5 p.m. - Online installation

Revision of D5000 Foundation

"The Rotary District 5000 Foundation was established to provide clubs in the district an opportunity to accept, possibly, tax deductible donations without having to manage a 501(c)(3) entity."  
If you have any questions regarding the revision of the bylaws of D5000 Foundation, please join the Q&A session for D5000 bylaw amendment on June 13 at 1 p.m.
 
---------- Forwarded message ---------
From: Mary Ann Berry <AGMaryAnn.aol.com@clubrunner.email>
Date: Mon, Jun 8, 2020 at 10:13 PM
Subject: Approval of District 5000 Foundation Revised Bylaws
To: Junichi Noumaru <junichi@noumaru.com>

Dear Presidents and Presidents-Elect of the Member Clubs of the Rotary District 5000 Foundation, 
 
You received an email from District 5000 Foundation President Win Schoneman on June 3 alerting you that the Foundation's by laws have undergone a substantial revision and providing a summary of the changes made.  The revision has been approved unanimously by the 11 members of the Board and is now being sent to you for your approval.  Voting to accept the revised by laws will take place at the Foundation's annual meeting on June 27 at 11:00 AM via  zoom meeting at the following link:
 
This meeting will immediately follow the District meeting on the same date.  It is critical that the Presidents attend this meeting.  You may elect to have your PE as your proxy if you cannot attend, but if you do, you must notify the Foundation secretary, Mary Ann Berry, at agmaryann@aol.com, prior to June 27.  A quorum is needed for the vote, so please make every effort to attend. 
 
Attached you will find an Executive Summary of the revisions made, the Board-approved revised by laws, as well as the current by laws.  To help you navigate through the changes and hopefully answer questions you may have, there will be a Q&A session on Saturday, June 13, at 1:00 PM at the following zoom link: 
 
Topic: Rotary D5000 Foundation
Time: Jun 13, 2020 01:00 PM Hawaii 
 
Join Zoom Meeting
https://us02web.zoom.us/j/88383090735?pwd=SkFOdG5XZkg5am01dUpsbEJUTjhxdz09 
 
Meeting ID: 883 8309 0735
Password: 877863
One tap mobile : +14086380968,,88383090735#,,1#,877863# 
Dial by your location :    +1 408 638 0968  
 
The Foundation Board members will be there to answer questions you may have. 
 
If you are interested in serving on the Foundation's Board, the Nominating Committee is currently accepting interested Rotarians for positions.  Rotarians can self nominate, or another member can suggest potential nominees. These names are requested by June 15. The slate of candidates will be presented at the annual meeting on June 27 and election will follow in 30 days.  Potential nominees can be sent to D5000FNC@gmail.com.  Your support is gratefully appreciated. 
 
If you have any questions on the meetings announced above or general questions (please save your by laws related questions for June 13), please don't hesitate to send them to me. 
 
Thank you for your cooperation. 
 
Mary Ann Berry
District 5000 Foundation Secretary

Alan Okinaka will be present at the Q&A session.

Thank you for one-time donation to Polio Plus through our club

  • Names of the members who donated to Polio Plus from the Rotary Foundation's web site or by sending a check to the club will be announced later. 

All East Hawaii Group Meeting

The 2020 Rotary Virtual Convention  June 20-26

  • The schedule and the name of each presentation have been posted on https://www.riconvention.org/ Mark your calendar.
  • Saturday, June 20 3:00-4:15 a.m. General Session 1 "Together We Connect"
  • Sunday, June 21 3:00-4:15 a.m. General Session 2 "Together We Learn"
  • Monday, June 22 to Friday, June 26 Breakout Sessions 3:00-4:00 a.m., 7:00-8:00 a.m., 1:00-2:00 p.m.

 

    #RotaryResponds Live series

    • Join a new weekly Facebook Live series to create connections and take part in engaging conversations. Live we will be talking with Rotary members Maggie Clark and Joe Otin about the inspiring projects they are leading in their communities to respond to COVID-19. Set a reminder now: https://www.facebook.com/rotary/videos/2968136589930678/
    • This online meeting slot is reserved for June 3, 10, 17, 24 and July 1.

     

      Communications

      Masahiko Aratani, the president of Higashihiroshima Rotary Club mentioned that the club was ready to offer monetary donation through RCHB to those in need. According to Mr. Aratani, Higashihiroshima Rotary Club had made a monetary donation of about $500 every year to help our club fighting against poverty of the locals for a few years after establishing the sister club relationship. Another reason why the club offered it at this time was to show an appreciation to our mask donation to the club.
      I thanked the offer to Mr. Aratani and said to him that I would get back to him after discussing the matter at the BOD meeting.
      Richard Cunningham said that the sister relationship with Higashihiroshima Rotary Club started about 20 years ago.
       

      Announcements, Director / Committee Chair report

      Chris Okano: The rice bagging project. We need to vacate rice and palettes from the Hilo Daijingu hall soon because it will be used for the regular activities. We will continue to bag rice at Aunty Sally Luau Hale after July and we need to clean and clear the area after each use.

      Chris Okano, Tim Hansen: Club dues

      James Tyrin: June monthly social will be held on June 18.

      Chester Cabral: Boys & Girls Club  boys-girls-club-of-the-big-island---37000-meals-in-Two-Months.pdf

      Richard Cunningham: Our club raised $5,400 for RYLA, the highest amount in the state. Sandra Sakaguchi won the mirror. 

      If your announcement is a complicated one, I would suggest you share the information with the members in the text. Make slides or send your announcement to rchb_members@googlegroups.com.

      Anniversaries through June 10

      Wedding Anniversary

      • Kevin and Day Day Hopkins

      Club Anniversary

      •  

      Birthday

      • Day Day Hopkins

      Recognitions

      Happy Dollar

      Keep your happy dollar donation in an envelope and bring it to the next in-person meeting. You may contact Deborah Beaver to make a payment with your credit card or mail your check to the club. Thank you.
      • Miyuki Lee: $10 for St. Joseph School and for opening her coffee tent at Kinoole Farmers Market.
      • Marlene Norton: $2 for restaurant open
      • Alan Okinaka: $10 for having hair cut

       

      Discussion

      • David DeLuz Jr. took a lead for the form of Oktoberfest in 2020. Live broadcasting via Na Leo, silent/online auction, pick-up meals... Statewide coordination may be possible for online events such as silent auctions. Mary Begier is in contact with Naomi Masuno. Local virtual concert.
      • The topic moved to whether the club should establish the 501(c)(3) foundation. One idea is to use the D5000 foundation which is a 501(c)(3) organization. This will remove the club's burden to establish and maintain the foundation which may be costly. The drawback of the D5000 foundation is that the money flow will become complicated and the club activities may be restricted by the rules set by the D5000 foundation. This matter will be discussed at the board.

      Next Meeting

      • Wednesday, June 17 from 7 a.m. This will be the last club meeting in this Rotary year.
      • There is the BOD meeting after the club meeting.

      The Four Way Test